A website builder, a donation tool, an events app, an email platform, a separate grants tool, and DocuSign. Each with its own contract, login, and onboarding — plus integrations you maintain forever.
Point tools look cheaper in year one. By year three, the integration maintenance, duplicate onboarding, and per-seat creep make the stack cost more — and it still doesn't talk to itself.
Bloomerang, Blackbaud, Classy, Givebutter, Salesforce — none put grant discovery, AI grant writing, and e-sign inside the same CRM as your donors. Koolay does.
EIN-matched grant discovery the moment you sign up — no manual prospecting.
An AI writer grounded in your mission, budgets, and past applications — plus a real pipeline.
Native e-sign for grant agreements, pledges, sponsor and board docs — against the record.
Otherwise you're paying for Instrumentl + a CRM + DocuSign — and stitching them together yourself.
Mid-market decisions are made by a committee. Koolay gives each of them what they evaluate on.
Individual giving, events, and grant funding reported together — with the total cost of one platform instead of several line items.
Donor LTV, a major-gift pipeline, campaigns and events, and a live grants pipeline — no exporting between tools.
The governance a $1M+ org's IT and finance teams require before a demo — not after.
Donor PII, payment data, and grant records held to the standard a mid-market board expects.
Your biggest fear switching platforms is losing years of giving history. So we run migration as a managed, de-risked project — with a dedicated implementation manager and a parallel run before you cut over.
Included in onboarding — not a surprise professional-services bill.
With NPSP frozen and Nonprofit Cloud requiring a full re-implementation, migrating away costs about the same as staying — so move to something that needs no consultant.
A quick read against the two incumbents a $1M+ nonprofit weighs most.
| What matters to a $1M+ buyer | Koolay | Blackbaud RE NXT | Salesforce Nonprofit Cloud |
|---|---|---|---|
| All-in-one, built as one system | Yes — native | Add-on modules | CRM + AppExchange |
| Turnkey — no implementation partner | Live in weeks | Paid implementation | SI + admin required |
| Grant discovery + AI writing built in | Yes | No | Separate tool |
| Native e-sign on the record | Yes | No | No |
| Website / CMS + fundraising unified | Yes | Bring your own | Bring your own |
| Transparent, published pricing | Yes | Quote & upsell | Per-seat, tiered |
| Migration included | Yes | Extra | Full re-build |
| No per-seat creep / lock-in | Flat | Per-user + 5–15%/yr | $100–$300/user/mo |
Honest caveat: for deep custom object models or orgs already standardized on Salesforce, the incumbents still win. Koolay targets the $1M–$25M org that finds them too heavy. · Full 8-platform matrix available as a PDF.
Not a feature dump — each tool earns its place with a result and the mechanism behind it.
LTV, segments, recurring giving, and auto tax receipts on one timeline.
Paid RSVP & ticketing that writes attendance to the donor record.
Public site, blog, and donation forms in the same system as the CRM.
Restricted vs unrestricted funds, auditor-ready, synced from the bank.
Email plus 25¢ postcards to 145K funders — from one contact list.
Unlimited branches with an HQ roll-up dashboard and shared governance.
Tasks, volunteers, and hours logged against programs and grants.
Applications, blind rubric scoring, and disbursement in one flow.
A 1.9M-grant database wired to an application manager — track, draft, and submit in one pipeline.
A staff calendar with bookable rooms that can't double-book — planning beside your public events.
Auto-surface employer matching at checkout (Double the Donation) so donors double their gift.
DocuSign-style e-signatures for grant agreements, pledges, and board docs — stored on the constituent.
Discovery tools find leads, then strand you in Word and spreadsheets. Grant Hub runs the whole workflow — discover, draft, submit, report — against the same database as your donors.
Included on Grow & Impact plans — or add it standalone. 14-day trial, no credit card.
Most grant databases cost more than a small nonprofit's entire software budget. So we made one free. Browse live grants, match against your EIN, and track deadlines — free forever while you're under $1M in revenue.
Unlimited search across the same active-opportunity database our paying customers use — filtered to grants you actually qualify for.
Enter your EIN once and AI scores live grants against your profile — re-run the match up to 5× a month as your priorities shift.
Track up to 10 active applications and get reminders before deadlines pass. Never miss a window again.
Eligibility auto-verified from your IRS 990 · Cross $1M and we invite you to Grant Hub Pro — nothing gets yanked away.
Cancel anytime · 14-day Grow trial
Clear on what's included vs. add-on — no module tax, no per-user creep, no 5–15% annual hikes.
Already have a website — or under $1M and just want grant discovery? Start here.
Free grant discovery for smaller nonprofits — EIN-matched, no card required.
The complete grants workspace — discover, write with AI, and win. Included in Impact & Enterprise.
An AI-powered, cloud platform that gives mission-driven nonprofits everything they need to build their presence, raise funds, run programs, and grow their impact — in one system of record.
We started Koolay to solve the technology problem that holds nonprofits back. Too many are stuck with outdated websites, a dozen disconnected tools, and enterprise software priced for corporations — spending more time fighting their tech stack than serving their community.
So we built one platform that does it all: a professional website, donations, a donor CRM, scholarships, events and volunteers, grant tracking from prospect to award, project management, live bank sync, budgeting, and email — with AI in every layer so a lean team can work like a much bigger one.
We believe the smallest nonprofits shouldn't be priced out of good technology. That's why we build free solutions for organizations with little or no budget — starting with Grant Hub Lite, free grant discovery for nonprofits under $1M. We earn our living from the mid-market, and that model lets us give back to the long tail of small nonprofits while building a sustainable company.
Kerem brings a background spanning business strategy, growth, and the social-impact world. He has worked closely with mission-driven organizations and understands the funding pressures smaller nonprofits live with. He focuses on go-to-market, partnerships, and keeping the platform genuinely useful — and genuinely affordable.
Bulent has spent his career at the intersection of enterprise software and AI — shipping data-heavy platforms and turning messy operational problems into clean, scalable systems. He started Koolay after watching nonprofits get forced to choose between enterprise suites they couldn't afford and a patchwork of disconnected tools. He leads product and engineering.
Every feature starts with one question: does this help nonprofits serve their communities better?
14-day free trial, no credit card, and multilingual support — so every organization can go digital.
SSL, GDPR compliance, auto backups, and enterprise-grade infrastructure. Your data is safe with us.
Built with feedback from hundreds of nonprofits, charities, foundations, and faith organizations.
Smart tools that save time — AI content, donor insights, grant discovery, and auto-tagging.
Website, donations, CRM, grants, scholarships, events, volunteers, PM, bank sync, and budgets — no juggling ten tools.
Want a walkthrough of the platform, have a pricing or partnership question, or need support? Tell us where you are — one form reaches the right person.